Pioneer Medical Center is a 25-bed critical access hospital, essentially the county hospital for Sweet Grass County, Montana: Population 3700. We are in a beautiful valley along the Yellowstone River, between three mountain ranges, just north of Yellowstone National Park. We serve our neighbors (ranchers, skilled trades people and active retirees) and the many tourists who come here on their way to Yellowstone and Glacier National Parks, or to fish the Yellowstone, hike, bike, hunt or just get away from overcrowded places. Big Timber is a vibrant and welcoming small town, an hour from Bozeman and Billings. Our schools are highly rated, with high community support.
Pioneer Medical Center has an opening for part-time Materials & Central Supply to join our hospital & clinics' patient care team.
PURPOSE/DISTINGUISHING CHARACTERISTICS:
This position is responsible for coordinating and maintaining the ordering and/or stocking and inventory control of all medical/surgical and nursing supplies in the emergency room, CAH, swing bed, clinic, and assisted living. Responsible for placing orders for materials, equipment, products or services and inventory control. Makes recommendations for effective and efficient inventory management based on trending and historical practices to include, but not limited to; par levels, substitute recommendations, purchasing processes, and census capacity.
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ESSENTIAL JOB FUNCTIONS
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NO. DESCRIPTION
1. Supports and models behaviors consistent with Pioneer Medical Center’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental, and outside agency standards as it relates to the environment, employee, patient safety or job performance.
2. Creates and submits purchase orders for supplies, equipment, and services. Ensures orders do not become delinquent. Assists departments in completing purchase requests. Orders and/or stocks medical/surgical and nursing supplies for the ER, CAH, swing bed, clinic, and ALF. Responsible for maintaining PAR stock levels for all areas.
3. Designs and implements product standardization and inventory control strategies to enhance distribution, minimize supply utilization, reduce inventory and obsolescence. Recommends development, revisions, and implementation of standards for purchasing of supplies and equipment. Coordinates approved changes.
4. Ensures availability of quality product and equipment and avoidance of shortages. Plans and organizes the special-order supplies. Resolves shipping discrepancies. Expedites and arranges for credit, return or replacement of defective or damaged items.
5. Research product options for managers as changes and new efforts are considered. Works with Billings Clinic GPO to maximize participation rates. Presents new products from GPO to managers and medical staff.
6. Identifies discrepancies in the billing charge master system for supplies. Routes requests for pricing changes and/or the addition of new supplies to the IT service desk for entry into Cerner charge master system for supplies.
Performs sterilization of instruments for the ER.
7. Decontamination: Identifies and uses appropriate methods as identified by manufacturer’s guidelines to sort, disassemble, decontaminate, clean, and disinfect instruments and clinical equipment. Shows proficiency in operating and troubleshooting cleaning equipment. Appropriately handles garbage, soiled linen, and biohazard materials. Maintains safety standards and ongoing departmental competencies and educational requirements.
Instrument assembly and packaging: Identifies and inspects instruments for cleanliness and functionality. Correctly assembles instruments and packages them appropriately to set standards as it relates to validated sterilization method. Must be familiar with the various packaging materials available for sterilization and must be able to select the appropriate packaging for the item and sterilization process. Must be able to correctly identify a multitude of different instruments and how to properly process them.
Sterilization/High Level Disinfection (HLD): Selects appropriate sterilization or high-level disinfection methods. Identifies and follows correct principles of sterilization/HLD. Properly documents and verifies sterilization loads and biological tests to determine the efficacy of the sterilization process. Must be able to understand the advantages and limitations of each sterilization method and be able to demonstrate competency in using all equipment used for sterilization and HLD. Correctly identifies when and how to safely use different sterilization/HLD methods available.
8. Maintains competency in all organizational, departmental, and outside agency safety standards as it relates to the environment, employee, and patient/resident safety.
9. Identifies needs and sets goals for own growth and development.
10. Performs other duties as assigned or needed to meet the needs of the department/organization.
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KNOWLEDGE, SKILLS, AND ABILITIES
KNOWLEDGE OF:
• Common policies and procedures, both organizational and departmental
• Compliance Program
• Code of Conduct
• Regulatory standards (i.e., State Survey, OSHA)
• HIPAA and confidentiality requirements
• Patient’s/resident’s rights
• Patient safety standards
SKILL IN:
• Professional communication skills, both verbal and written
• Effective time management
• Problem solving
• Computer operations
• Following verbal and written instructions
• Basic typing, ten-key and data entry skills
• Telephone and customer service techniques and etiquette.
• Utilizing Microsoft Office programs (i.e., Windows, Outlook, Excel)
• Developing and maintaining knowledge base of products
ABILITY TO:
• Communicate clearly and effectively, both verbal and written
• Establish and maintain collaborative relationships.
• Detect and avoid errors.
• Maintain adequate supply quantities while meeting budget requirements.
• Read and compare numbers and words accurately.
• Operate office equipment.
• Perform responsibilities with frequent interruptions and competing priorities.
• Concentrate and pay close attention to details.
• Work effectively in a team environment.
• Work independently with minimal supervision.
• Maintain flexibility to adapt to a variety of workload assignments.
COMPLEXITY & DIFFICULTY:
• Data entry inaccuracies can cause serious stock outs, over ordering of supplies, and invoice discrepancies. This has a direct impact to patient care, expenses, and the reliability of essential management information.
• Failure to order correct stock amounts could cause shortages of products needed for patient care and impact the quality of patient care.
• Failure to obtain correct charge master numbers on assigned products could result in incorrect patient charges, which could result in patient dissatisfaction with Pioneer Medical Center service and/or lost revenue.
• Correction of errors causes re-work which results in lost productivity and efficiency.
• Decisions regarding assignment of general ledger and expense codes directly impact the budget.
• Frequency in changes to general ledger codes and department costs centers requires detailed attention to ensure accurate coding.
MINIMUM QUALIFICATIONS:
• High school diploma or equivalent.
• Two (2) years of college in related field preferred
• Two (2) years purchasing experience.
• 3-5 years of experience in Patient Access department in a healthcare facility
• Knowledge of medical terminology and exceptional customer service skills
• Prior healthcare experience preferred.
• Lean Six Sigma experience preferred.
• Certification in sterile processing, CRCST (Certified Registered Central Service Technician) through IAHCSMM (International Association of Healthcare Central Service Material Management) or equivalent desirable
• Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills, and abilities will be considered.
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WORKING CONDITIONS:
• Work is performed primarily in an office or warehouse environment and patient care areas.
• May be required to work varying shifts, weekends and/or holidays to meet business needs.
• Works with moderate exposure to excessive noise, dust, temperature
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Blood Borne Pathogen Category: Category I: Tasks that involve exposure to blood, body fluids or tissues.
Blood Borne Pathogen Category: Category II: Tasks that may involve occasional exposure to blood, body fluids or tissues, but are not a part of the routine job description. Appropriate protective measures are readily available to every employee engaged in Category II tasks.
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Look through our website, www.pmcmt.org, the Facebook groups "Big Timber Community" and "Big Timber Buzz” or call our Director of HR at 406.932.4603 for more information about the area and this role.
Pioneer Medical Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, pregnancy, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.