Administers and oversees Human Resources and Payroll policies, practices and programs for the organization. Responsible for the areas of employee relations, recruitment and new employee orientation, benefit programs, employee records, workers’ compensation reports, and payroll. Implements human resources practices and objectives and supports all departments. Serves on the Leadership Team and assists and advises senior management on human resources issues.
ESSENTIAL JOB FUNCTIONS
Supports and models behaviors consistent with Pioneer Medical Center’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
Recruiting – coordinates the recruiting process; prepares and/or assists with preparation of job postings; schedules and attends interviews, as necessary; conducts reference checking; and maintains job opening files for all hires.
New Employee Orientation – plans and prepares new employee orientation packet, including all necessary forms; conducts new employee orientation; and assures that all necessary new hire, payroll and benefits paperwork is completed and returned in a timely manner.
Performance Management – Advises managers in instances of employee performance and conduct deficiencies and fosters ongoing coaching and development; coordinates succession planning; administers and coordinates the performance appraisal/review program, and enters completed evaluations into the appropriate recordkeeping system.
Recordkeeping – maintains all employee personnel, confidential, and related files; files all workers’ compensation reports and maintains records; completes OSHA log and files annual report; completes and files annual EEO-4 report and maintains all records pertaining to applicant flow procedures; and tracks and assures all necessary documentation is completed for personnel transactions such as hires, promotion, transfers, performance reviews, terminations and other related employee statistics.
Employee Relations – determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale; conducts a continuing study of all Human Resources policies, programs, and practices to keep management informed of new developments; and gathers data and completes wage surveys in order to provide CEO with competitive wage data within labor market.
Training – provides necessary education and materials to management and employees, including manuals, standardized reports, and HR policies; coordinates management training in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment; and prepares separation notices and related documentation and conducts exit interviews.
Other HR Duties- maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance; works closely with management to formulate and recommend best Human Resources policies and objectives; and keeps CEO informed of significant problems that may jeopardize the achievement of objectives, and those which are not being addressed adequately at the management level.
Oversees and serves as backup to HR Assistant in the administration of Benefit/Employee Programs – keeps and maintains records of benefit plan participation; administers benefit programs such as health insurance, life and disability insurances, vacation, sick leave, leaves of absence and other employee welfare programs.
Oversees and serves as backup to HR Assistant in the administration of Payroll – oversees the organization’s employee time and attendance program; prints out bi-weekly time and attendance reports for employees to review; corrects and edits time entries, as needed; enters new employees into the system and issues badges for use with time system; enters sick, vacation, and other leaves into the system; prepares any necessary manual entries for additional pay amounts; and submits all information to Billings Clinic for payroll processing.
Performs other duties as assigned or needed to meet the needs of the department/organization.
KNOWLEDGE, SKILLS AND ABILITIES
COMPLEXITY & DIFFICULTY: