DIRECTOR OF HUMAN RESOURCES
REPORTS TO: Chief Executive Officer
EVALUATES: Administrative Office Staff
About this job:
Administers and oversees Human Resources and Payroll policies, practices and programs for the organization. Responsible for the areas of employee relations, recruitment and new employee orientation, benefit programs, employee records, workers’ compensation reports, and payroll. Implements human resources practices and objectives and supports all departments. Serves on the Leadership Team and assists and advises senior management on human resources issues.
ESSENTIAL JOB FUNCTIONS
- Supports and models behaviors consistent with Pioneer Medical Center’s mission, vision, values, code of business conduct and Standards of Behavior. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
- Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
- Maintains current knowledge of trends and developments as it relates to information management systems and the assigned department, business unit and/or organization.
- Maintains competency in all organizational and departmental agency safety standards relevant to job performance.
- Performs other duties as assigned by the CEO or needed to meet the needs of the department/organization.
- Recruiting – coordinates the recruiting process; prepares and/or assists with preparation of job postings; schedules and attends interviews, as necessary; conducts reference checking; and maintains job opening files for all hires.
- New Employee Orientation – plans and prepares new employee orientation packet, including all necessary forms; conducts new employee orientation; and assures that all necessary new hire, payroll and benefits paperwork is completed and returned in a timely manner.
- Benefit/Employee Programs – keeps and maintains records of benefit plan participation; administers benefit programs such as health insurance, life and disability insurances, vacation, sick leave, leaves of absence and other employee welfare programs; and administers and coordinates the performance appraisal/review program, and enters completed evaluations into the appropriate recordkeeping system.
- Recordkeeping – maintains all employee personnel, confidential, and related files; files all workers’ compensation reports and maintains records; completes OSHA log and files annual report; completes and files annual EEO-4 report and maintains all records pertaining to applicant flow procedures; and tracks and assures all necessary documentation is completed for personnel transactions such as hires, promotion, transfers, performance reviews, terminations and other related employee statistics.
- Employee Relations – determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale; conducts a continuing study of all Human Resources policies, programs, and practices to keep management informed of new developments; and gathers data and completes wage surveys in order to provide CEO with competitive wage data within labor market.
- Training – provides necessary education and materials to management and employees, including manuals, employee handbooks, standardized reports, and HR policies; coordinates management training in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment; and prepares separation notices and related documentation and conducts exit interviews.
- Payroll – oversees the organization’s employee time and attendance program; prints out month time and attendance reports for department managers to review; corrects and edits time entries, as needed; enters new employees into the system and issues badges for use with time system; enters sick, vacation, and other leaves into the system; prepares any necessary manual entries for additional pay amounts; and submits all information to County for payroll processing.
- Other HR Duties- maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance; works closely with management to formulate and recommend best Human Resources policies and objectives; and keeps CEO informed of significant problems that may jeopardize the achievement of objectives, and those which are not being addressed adequately at the management level.
- Provides oversight of Administrative Office Staff, helping with staff development and performs annual evaluations.
KNOWLEDGE, SKILLS AND ABILITIES
- PMC policy and procedures, both organizational and departmental
- Personal computers, hardware and software
- Confidentiality and legal requirements
- Human resources principles and requirements
- Customer Service
- Telephone Etiquette
- Professional communication skills, both verbal and written
- Current facility software programs
- Effective time management
- Incorporate cultural diversity and age appropriate care into all aspects of communication and patient care; scope of services provided will encompass age groups from infant through geriatric
- Communicate clearly and effectively, both verbal and written
- Establish and maintain collaborative relationships
- Remain calm and professional in difficult or emergent situations
- Concentrate and pay close attention to detail and work independently
- Must be able to handle multiple tasks at one time
- Be flexible to facilitate change
- Exhibit sound and accurate judgment
- Look for ways to improve and promote quality
COMPLEXITY & DIFFICULTY:
This position is essential to the success of Pioneer Medical Center. Recruitment, retention and termination must be conducted in a legal and professional manner. Individual must be committed to the regulatory and legal requirements of healthcare human resources.
This role needs to ensure that employees have a safe and positive work environment.
Position requires highest degree of integrity and confidentiality due to the sensitive nature of information handled; failure to maintain personnel confidentiality could result in legal action and employee satisfaction issues
- High school graduate required
- Payroll experience preferred
- Experience with and strong working knowledge of MS Word, Excel and Office Suite.
- Bachelor’s degree in human resources, business or related field or the equivalent.
- Previous human resources experience preferred
- Prior health care experience preferred
Normal office environment. May be required to work varying shifts, weekends, or holidays.
The above is intended to describe the general content of and requirements of the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.